amfAR, The Foundation for AIDS Research

TITLE:            Public Information Coordinator

DEPARTMENT:  Public Information

LOCATION:   New York

PRIMARY FUNCTIONS:
Coordinate and administer daily, weekly, and long-term calendar/workflow for the VP of the Public Information department. Act as liaison to facilitate communication within the department and with other departments and external constituents. Provide general administrative support to the VP of Public Information.

DUTIES AND RESPONSIBILITIES:
Monitor incoming and outgoing tasks for time sensitivity and to adjust priorities for the VP of Public Information and the entire department.

Administer VP’s calendar; arrange and monitor scheduling of meetings. Provide research/necessary information for meetings. Coordinate logistics for off-site meetings and ensure smooth operation.

Perform all administrative functions for the VP of Public Information, including the handling of reports, travel, timesheets, vacation requests, expense reports, consultant contracts and payments, and other requests. When necessary, perform similar tasks for the Director of Media Relations and Department Director.

Perform general administrative tasks, such as coordinate department meetings, prepare and compile reports, maintain files, answer and direct telephone calls, photocopy documents, handle mail, and schedule appointments.

Coordinate projects, tasks, and deadlines for the Public Information department. This includes, but is not limited to, the annual Cure Summit and Pride March.

Code department invoices to appropriate budget lines. Prepare check requests for entire department.

Respond to general requests for information.

Maintain subscriptions and circulate periodicals among staff and highlight pertinent information.

Provide support to the Media Relations team, including organization of media clips and logbook for quarterly board meeting reports.

Provide support to the Social Media Specialist during and following each fundraising event.

Perform other projects as directed by the VP of Public Information.

Requirements:
BA and one year executive level administrative experience or equivalent training and experience. Excellent communication and interpersonal skills. Demonstrated organizational ability. Proficiency with MS Office applications and Internet research. Experience with Adobe Photoshop, Adobe InDesign, Sprout Social and Cision preferred. Knowledge of HIV/AIDS issues preferred but not required. Flexibility to work occasional extended hours.

Interested applicants should forward their resume, cover letter and salary requirement to: jobsvs@amfar.org

We are an Equal Opportunity Employer.

No agencies please.