Administrative Assistant, Office of Public Information

DEPARTMENT:  Public Information

amfAR, The Foundation for AIDS Research, is seeking a dynamic Administrative Assistant for our Public Information department.

amfAR, The Foundation for AIDS Research, is one of the world’s leading nonprofit organizations dedicated to the support of AIDS research, HIV prevention, treatment education, and advocacy.  Since 1985, amfAR has invested close to $600 million in its programs and has awarded grants to more than 3,500 research teams worldwide


This position contributes to the success of amfAR by providing administrative support to the Vice President of Public Information and the department’s senior management team that leads amfAR’s communications, media relations, marketing, creative, and content.


Supports the Vice President with standard administrative support including scheduling appointments and maintaining calendars, composing correspondence, coordinating travel details and itineraries, and receiving, screening and directing incoming calls, visitors, mail and email.

Supports the Public Information department with scheduling, agendas, meeting logistics, photography and video shoot logistics, creative and media content logistics and planning support, key project facilitation and reporting, consultant contracts and invoices, subscription management and periodical circulation

Coordinates correspondence and feedback among both internal and external audiences, including public information vendors and consultants

Coordinates key department reporting and dashboard management including weekly and monthly trend reports, social media performance reporting, media recaps and editorial calendars

Provides logistical event support for key meetings and events including both department meetings and amfAR events

Supports media relations and social media teams on the ground at amfAR events with red carpet support, celebrity logistics and scheduling, supporting general media and celebrity solicitations, and social media tracking and recap logistics.


BA in Communications, Marketing or a related field strongly preferred

Experience with global health media and knowledge of HIV/AIDS issues and policies preferred but not required.

Represents amfAR with the highest degree of professionalism and maintains exceptional written and oral communication skills

Demonstrated ability to manage multiple competing responsibilities at once, exercise sound judgement in prioritizing tasks, and remaining calm under pressure in a fast-paced environment. Superior organizational skills, and a commitment to accuracy and organization

Comprehensive knowledge and proficiency with computer applications such as Microsoft (Outlook, Word, Teams, Excel, PowerPoint) and Zoom and the ability to learn new technology quickly 

Strong interpersonal skills, including the ability to exercise tact and diplomacy

Flexibility to work extended hours and travel both domestically and internationally

Outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings, 403B with a very generous employer match.  Time off includes: vacation, personal, sick days, and Summer Fridays.

Salary Range: $45,000 to $50,000

Interested applicants should forward their resume, cover letter and salary requirements to:

We are an equal opportunity employer.

We are currently on a temporary hybrid work schedule. Prior COVID vaccination plus one booster is required to work at amfAR.

No agencies please.