Manager, Special Events

DEPARTMENT: Special Events
LOCATION: New York

amfAR, The Foundation for AIDS Research, is seeking a Special Events Manager.

amfAR is dedicated to ending the global AIDS epidemic through innovative research. With the freedom and flexibility to respond quickly to emerging areas of scientific promise, amfAR plays a catalytic role in accelerating the pace of HIV/AIDS research and achieving real breakthroughs. amfAR funded research has increased our understanding of HIV and has helped lay the groundwork for major advances in the study and treatment of HIV/AIDS. Since 1985, amfAR has invested close to $600 million in its programs and has awarded grants to more than 3,500 research teams worldwide

PRIMARY FUNCTION:

Manages all facets of select amfAR fundraising events

DUTIES and RESPONSIBILITIES:

Works with the Director and Producers to implement event concepts for each gala including entertainment, décor, menus, ticket and table sales and auction items

Supervises project teams including staff, consultants, and volunteers

Establishes timelines for specified events, including, deadlines and milestones

Works with the Director to establish income and expense forecasts for events; monitors and manages revenues and expenses for each assigned project

Drafts correspondence and coordinates appropriate solicitation mailings to donors, corporate event sponsors, event leaders, committees, in-kind donors, etc.

Reviews and negotiates vendor contracts

Manages event logistics

Develops volunteer leadership and corporate support for designated events

Oversees auction solicitation: cataloging items, ensuring national and international shipping and donor fulfilment

Develops event-related print materials, e.g., invitations, programs, auction catalogues, etc. in coordination with the Public Information Department

Ensures appropriate security measures for events

Anticipates and attends to special needs of celebrities and VIP guests

Provides event status updates to Director and other departments as needed

Debriefs team after each event and updates procedures and processes where necessary


Works and collaborates with Event Associates and Event Coordinators to ensure all event deliverables are finalized

Researches and implements new cutting-edge event management systems to help make the amfAR events more efficient and cost effective

Identifies cost savings from vendors through negotiations and RFP process

QUALIFICATIONS:

Bachelor’s degree and two years related work experience required. Must possess working knowledge of fundraising principles and practices, excellent verbal and written communication, organizational, and interpersonal skills. Excellent computer skills with knowledge of business applications, accounting principles, donor database systems, especially Salesforce, a plus. Keen attention to detail and the ability to manage multiple tasks. Discretion and tact in handling confidential donor information.

BA/BS and 4 years experience in fundraising events, including supervisory experience. Demonstrated capacity to manage successful high-profile, large-scale events, campaigns, and projects. Excellent oral and written communication skills and good interpersonal skills. Flexibility to work extended hours; position requires domestic and international travel.

Outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings, 403B with a very generous employer match.  Time off includes: vacation, personal, sick days, and Summer Fridays.

Salary Range: $70,000 to $90,000

Interested applicants should forward their resume, cover letter and salary requirement to jobsvs@amfar.org

We are an equal opportunity employer.

We are currently on a temporary hybrid work schedule.  Prior COVID vaccination plus one booster is required to work at amfAR.

No agencies please.