Media Specialist



Manage and administer all photography and video assets for the Foundation. Act as department liaison to facilitate communications, including the transfer of photos and videos, with the Events department and external constituents. Coordinate operations and logistics of short- and long-term video projects for the Public Information department as well as special campaigns and projects for the Foundation overall.


Manage amfAR’s photo archiving system; organize all photos for the Foundation and ensure that they are uploaded into the system. Responsible for properly tagging and writing descriptions for each photo.

Create and update fundraising event sizzle reel videos.

Work with Fundraising and Business Partnerships to create the photoshoot list and donor seating chart for each event. The Media Specialist will coordinate with the event photographer(s) in advance of each event to ensure that all required sponsor, donor, and celebrity photographs are captured.

Work with Getty Images and in house photographers and videographers to plan and secure coverage for our events. Be involved in pre, production and post-production with events creating Facesheet and getting photo approvals if needed.

Work with the event photographer(s) to receive all of the photographs on a storage drive following each event. Responsible for distributing approved photos to corporate sponsors, donors, and partners.

Work with the Social Media Specialist before and during events to collaborate on photography and social media strategies.

Coordinate with the Web Content Manager to ensure that the approved event photos are uploaded to the amfAR website/photo galleries. All celebrity photos must be approved by the Senior Media Relations Director.

Coordinate with the IT department to ensure that the photo archiving system is functioning properly and that any necessary upgrades are implemented.

Liaise with the Events and Public Information teams to ensure that all event videos have been approved and are working properly. Responsible for the handoff of videos to the production team before the event begins.

Coordinate with the Events team to receive the final event video and upload it into the Foundation’s archiving system.

Update and maintain our archive in Dropbox. Send out media via Dropbox for people who request contents.

Maintain and upkeep equipment including cameras, mics, tripods, ETC.

When needed, capture video sound bites on the red carpet at events.

Support the VP of Public Information by creating a program video update and media sizzle reel for February and September board meetings.

Complete other projects as directed by the VP of Public Information.


BA and one to three years of photo editing. Some video production experience a plus. Demonstrated organizational ability. Proficiency with Dropbox, Picasa, Photoshop, Final Cut Pro, Avid Pro Tools, InDesign, Illustrator, and MS Office applications. Knowledge of HIV/AIDS issues preferred but not mandatory. Strong team collaboration and interpersonal skills. Ability to multitask and work in a fast-moving environment. Flexibility to work extended hours and travel both domestically and internationally.

We offer an outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings. 403B with very generous employer match. Time off includes: vacation, personal, sick days, and summer Friday’s.

We are an equal opportunity employer.

We are currently on a temporary hybrid work schedule.

Interested applicants should forward their resume, cover letter and salary requirements

No agencies please.