amfAR, The Foundation for AIDS Research






  JOB TITLE: Special Events Manager

DEPARTMENT:  Special Events

LOCATION:        New York


Manages all facets of select amfAR fundraising events

Works with the Director and Producers to implement event concepts for each gala including entertainment, décor, menus, ticket and table sales and auction items

Supervises project teams including staff, consultants, and volunteers

Establishes timelines for specified events, including, deadlines and milestones

Works with the Director to establish income and expense forecasts for events, and monitors revenues

Drafts correspondence and coordinates appropriate solicitation mailings to donors, corporate event sponsors, event leaders, committees, in-kind donors, etc.

Reviews and negotiates vendor contracts 

Manages event logistics

Develops volunteer leadership and corporate support for designated events

Oversees auction solicitation: cataloging items, ensuring national and international shipping and donor fulfilment

Develops event-related print materials, e.g., invitations, programs, auction catalogues, etc. in coordination with the Public Information Department

Ensures appropriate security measures for events

Anticipates and attends to special needs of celebrities and VIP guests

Provides event status updates to Director and other departments as needed

Debriefs team after each event and updates procedures and processes where necessary


BA/BS and 4 years experience in fundraising events, including supervisory experience. Demonstrated capacity to manage successful high-profile, large-scale events, campaigns, and projects.  Excellent oral and written communication skills and good interpersonal skills. Flexibility to work extended hours; position requires domestic and international travel.

Interested applicants should forward their resume, cover letter and salary requirements to:

We are an Equal Opportunity Employer.