Accounts Payable and Grants Coordinator

DEPARTMENT:  Accounting/Finance
LOCATION: New York

amfAR, The Foundation for AIDS Research, is seeking an Accounts/Grants Payable Coordinator.

amfAR is dedicated to ending the global AIDS epidemic through innovative research. With the freedom and flexibility to respond quickly to emerging areas of scientific promise, amfAR plays a catalytic role in accelerating the pace of HIV/AIDS research and achieving real breakthroughs. amfAR funded research has increased our understanding of HIV and has helped lay the groundwork for major advances in the study and treatment of HIV/AIDS. Since 1985, amfAR has invested close to $600 million in its programs and has awarded grants to more than 3,500 research teams worldwide.

PRIMARY FUNCTIONS:

Processes the Foundation’s payment requests and purchase orders (POs), ensuring timely, accurate data entry and account coding of invoices, expense reports, and POs. Distributes payments as directed. Implements corporate credit card procedures. Maintains and distributes various spreadsheet reports. Serves as point person for all vendor and staff payment inquiries.

DUTIES and RESPONSIBILITIES:

Receives and reviews all approved check requests, expense reports, and purchase requisitions.  Ensures appropriate substantiation is attached and proper authorizations are in place in accordance with Foundation policies and procedures. Verifies accuracy of back-ups and cross foots to check requests, expense reports, and PO amounts.

Accurately codes invoices, expense reports, and POs to general ledger accounts, ensuring special analysis codes are applied as required. Performs data entry of invoices, expense reports, and POs into appropriate accounting system submodules.

Processes weekly check runs, ensuring all preliminary check printing reports are prepared, reviewed, and authorized. Responsible for distribution of checks.  Processes wire and ACH transfers weekly or as required.

Responds to general staff inquiries regarding vendor payments and coordinates with Supervisor to resolve payment inquiries.

Maintains and distributes various accounts payable spreadsheet reports including, but not limited to, disbursement reports and corporate cardholder logs.

Download, review and process employee expenses reports using Concur, a cloud-based expense and travel management software solution.

Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of accounts payable, bookkeeping, and computerized accounting software.  Three to four years accounts payable experience.  Good interpersonal skills.  Knowledge of spreadsheet software, word processing software, and Windows is helpful. Background in Sage Fund Accounting (MIP) software desired.  Flexibility to work occasional overtime.

Outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings, 403B with a very generous employer match. Time off includes: vacation, personal, sick days, and Summer Fridays.

Salary Range: $50,000 to $55,000

Interested applicants should forward their resume, cover letter and salary requirements to: jobsvs@amfar.org

We are an equal opportunity employer.

We are currently on a temporary hybrid work schedule. Prior COVID vaccination plus one booster is required to work at amfAR.

No agencies please.